1. Introduction

Welcome to EdVirons ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our learning portal and related services.

By using EdVirons, you agree to the collection and use of information in accordance with this policy. If you do not agree with our policies and practices, please do not use our services.

2. Information We Collect

2.1 Personal Information

We collect the following types of personal information:

• Student Information: Name, student ID, grade level, class enrollment, academic performance, attendance records
• Teacher Information: Name, employee ID, email address, subject taught, classes managed
• Parent/Guardian Information: Name, email address, phone number, relationship to student
• School Administrator Information: Name, email address, phone number, role, administrative permissions

2.2 Technical Information

We automatically collect certain technical information:

• Device information (device type, operating system, browser type)
• IP address and location data
• Login times and usage statistics
• Learning progress and interaction data

2.3 Educational Content

We collect information about educational activities including assignments submitted, quiz responses, learning materials accessed, and communication within the platform.

3. How We Use Your Information

We use collected information for the following purposes:

• Providing and maintaining our educational services
• Personalizing learning experiences and content recommendations
• Tracking student progress and generating performance reports
• Facilitating communication between teachers, students, and parents
• Improving our platform's functionality and user experience
• Ensuring security and preventing fraud or misuse
• Complying with legal obligations and educational standards
• Providing customer support and responding to inquiries

4. Data Sharing and Disclosure

We do not sell, trade, or rent student data to third parties. We may share information in the following limited circumstances:

• With Schools: We share student data with their enrolled schools and authorized educators
• With Parents/Guardians: Parents have access to their children's educational records and progress
• Service Providers: We may share data with trusted third-party service providers who assist in operating our platform (e.g., cloud hosting, analytics)
• Legal Requirements: We may disclose information when required by law or to protect our rights and safety
• School Transfers: If a student transfers schools, data may be shared with the new institution with appropriate consent

5. Data Security

We implement industry-standard security measures to protect your information:

• Bank-level encryption for data in transit and at rest
• Zero-trust security architecture with multi-factor authentication
• Regular security audits and vulnerability assessments
• Tamper-proof record keeping and audit logs
• Secure offline data storage with automatic cloud synchronization
• Role-based access controls ensuring users only see authorized data

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security.

6. Student Privacy Rights

We comply with applicable student privacy laws including FERPA, COPPA, and GDPR where applicable. Students and parents have the right to:

• Access their educational records
• Request corrections to inaccurate data
• Understand how their data is being used
• Request deletion of data (subject to legal and educational requirements)
• Opt-out of non-essential data collection

7. Data Retention

We retain student data for as long as necessary to provide educational services and comply with legal obligations. When a student graduates or leaves the school system, their data is archived according to educational record retention requirements. Schools may request data deletion after the required retention period.

8. Cookies and Tracking

We use cookies and similar tracking technologies to enhance user experience:

• Essential Cookies: Required for platform functionality and security
• Performance Cookies: Help us understand how users interact with our platform
• Preference Cookies: Remember user settings and preferences

You can control cookie preferences through your browser settings.

9. Children's Privacy

EdVirons is designed for use in educational settings. We collect personal information from children under 13 only with school and parental consent. We do not use children's data for marketing purposes or share it with third parties for advertising.

10. International Data Transfers

Your information may be transferred to and maintained on servers located in different countries. We ensure appropriate safeguards are in place when transferring data internationally, including encryption and compliance with applicable data protection laws.

11. Your Rights and Choices

You have the right to:

• Access your personal information
• Correct inaccurate data
• Request data deletion
• Object to data processing
• Export your data (data portability)
• Withdraw consent (where applicable)

To exercise these rights, please contact us at privacy@edvirons.com

12. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify users of any material changes by posting the new policy on this page and updating the "Last updated" date. Schools will be notified of significant changes via email.

13. Contact Us

If you have questions or concerns about this Privacy Policy, please contact us: